Faculty members with federal grants are required to submit grant effort reports at least twice a year. We suggest that you update your reports monthly when paying yourself, technicians, students — anyone who is paid from the grant. The grant effort reporting process is online.

To access the reporting system:

1. log in to the PeopleSoft FACSIS system: sarah.williams.edu
2. select the “Williams Provost” link
3. select Grants Self-Service
4. in the top box, Grant Fiscal Year, type in the appropriate year and click search
5. select the desired grant
6. go to the “instructions” tab and read them
7. return to the main page by hitting the ‘back’ arrow or clicking the “Principal Investigator” tab
8. complete the conflict of interest form and click the “save” button at the bottom left
9. click on the “effort percentages” tab and choose the “Employee Type” from the drop down box
10. go to the magnifying glass beside the EmplID box and type in the employee’s name in the “Name” box
11. click on the correct name, this will return you to the effort percentages screen
12. select the appropriate effort period for each employee from the drop down box
13. enter the appropriate percentage in the “Effort Percent” box (follow directions from the instructions tab)
14. to add a row for more than one employee, click on the “+” sign to the right of the comments box and repeat steps 9 to 13 for every employee (be sure to include yourself)
15. when complete for each employee, hit the save button (bottom left)
16. log out and you’re done.

If you have questions at any point, please e-mail Kristan at krenish@williams.edu, or call her at ext. 4098. Or you may e-mail Chris at Chris.Winters@williams.edu, or call him at ext. 4475.